Ashraf Abdelalim

My most recent position was a document control and office manager During my years of work, I accomplished many administrative tasks effectively and efficiently to achieve the required goals.
I established and maintained powerful Document Control Systems for both company and project. My experience background with prestigious International Companies in very critical environments and locations led to extend my ability to acclimate working conditions and find efficient solutions to solve unexpected Issues.

FAS Construction member of Marakez Holding Egypt Branch member of Fawaz Al Hokair for Real Estate-KSA

Document Control Manager/Office Manager (Oct, 2015-Present) 

• Responsible for FAS Head Office administrative daily works.
• Organized the office layout and ordering stationery and equipment.
• Manage office General and Administrative budget, ensure accurate and timely reporting.
• Assisting Contracts, Procurements department (Technical and Financial Offers, Tenders Package, Contracts, Purchasing Orders …etc.).
• Work with Cost Control Departments to chick contract, Purchase Order / invoice cost center and value of the contracts and related invoices and payments). 
• Work closely with QS Engineers and Finance Department to execute the subcontractor’s contracts or supplier purchase orders related payments / Invoices. 
• Leading FAS Document Control Team in all projects (Tanta, Kattameya projects includes (Kattameya Mall, D5 Residential, Mind House Strip Mall, Mind House Campus Offices and Kattameya Strip Mall), Salam Mall, Mansoura Mall and Aeon Towers).
• Maintaining, evaluating and developing document control systems to meet company / project’s needs.
• Handed over Mall of Arabia close out documents (As-Built Drawings, O&M Manuals, Warranties, Commissioning 
• Report and Subcontractors and Suppliers List). 
• Established document control system of Jeddah Airport City project one of Head Office Projects. 
• Providing Training to the new staff.
• Preparing and maintaining inventory records based on head office and projects requirement.
• Responsible for overseeing the of construction documents to ensure accuracy and timely release for the project.
• Preparing reports and presentations related to document control tasks and admin activities.
• Established metrics and goals for the document control staff and manage performance to these goals. 
• Managing daily cars orders.
• Preparing and following up all IT (Network Access, Software and Hardware) request forms. 

Egyptian Centers for Real Estate Development Member of Fawaz Alhokair for Real Estate-KSA-Egypt Branch-Mall of Arabia-6 of October City

Sr. Document Controller Supervisor / Administrative Officer (Jan 2010-Septemper 2015) 

• Led the document control team of Mall of Arabia (MOA).
• Evaluated and maintained the documents control system of both company and project including (correspondences / technical documents records forms, filling coding system and documents flow …etc.).
• Processed and followed up day-to-day company correspondences and project implementation documents.
• Organized meetings, scheduled appointments and prepare the agenda and meeting minutes. 
• Managing the preparation and maintenance of all office equipment. 
• Managed internal warehouse audit to verify accuracy of records and prepared the regular financial warehouse status reports. 
• Arranging and scheduling business trip includes reservation flight, hotels and providing necessary support.
• Cooperated with other departments in managing the entire administrative activities.
• Coordinated with finance department regarding office fund and budget.
• Worked closely with public relation team to provide governmental authorities to complete the Mall of Arabia -Phase I operation license. 
• Worked with FAS Energy Co. to prepare the tender documents of Ben Ban Solar Energy Project (Aswan-Egypt).

Egyptian Centers for Real Estate Development Member of Fawaz Alhokair for Real Estate-KSA-Egypt Branch-Mall of Arabia-6 of October City 

Document Control ­­Specialist / Administrative Assistant (Feb, 2008 – Dec, 2010)

• Supported Head Office HR department (KSA) in Posted job ads and organized resumes and job applications for Egypt new branch and prepared the nominated short list. 
• Prepared and maintained employees’ files and databases.
• Performed Employees payroll and benefits.
• Managed office administrative tasks and activities.
• Purchased supply of required office materials.
• Focal person to governmental entities to followed up registration and required licenses.
• Followed up project material and steel shipments.
• Established and started up document control system.
• Prepared company and implementation project forms.
• Prepared company and implantation flow diagrams 
• Support Head Office finance department to process and payments request of Egypt branch.

CH2MHill / Parsons Joint Venture-Project Contracting Officer (USA Embassy)-Rebuilding Iraq Program Water Sector-Baghdad-Iraq 

Document Control Specialist (Nov, 2005-Jan, 2007) 

• Received, sent, checked, logged, distributed and followed up all water sector documents (letters, reports, submittals and material submittals, transmittals, invoices …etc.)
• Received and followed up regular water treatment chemicals supply requests of the Municipality of Baghdad.
• Received and followed up all fuel supply requests provided to the water and sewage stations generators.
• Illustrated all documents flow structures in the Microsoft Power Point.
• Provided statements and document status reports to the director.
• Maintained and updated the filing system (hard and electronic copy).

Berger/URS Joint Venture-Project Contracting Officer (USA Embassy)-Rebuilding Iraq Program-Security and Justice Sector-Baghdad-Iraq

Document Control Specialist (Oct, 2004–Oct, 2005)

• Responsible for received / sent all incoming / outgoing documents for security and justice sub sector.
• Maintained updated records of all approved documents and drawings and their distribution clearly.
• Trained the new employees and Iraqi contractors on the documents control system.
• Maintained the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Collaborated with the project control engineers, finance and design engineers in documents and data retrieval. 

Kharafi (The National Company for Electrical and Mechanical Works)-Iraq Branch (Jan 2004–Sep 2004)

Document Controller     

• Processed paperwork such as invoices, operations report, purchasing documentation, or related reports
• Supervised and Trained all administration employees in the company (Iraq–Branch)
• Provided reports regarding subcontractor contract payments and modifications status to the direct head, finance and home office.
• Prepared and distributed (correspondence, reports, meeting notice, minutes etc.). 
• Maintained and updated the filing system.

Documents Controller

Bechtel, Egypt City Stars Heliopolis Project-Cairo (Sep 2002-Jan 2004)

• Processed incoming documentation (checking registration, internal distribution, archiving)
• Processed outgoing correspondence (checking, sending, distributing and logging)
• Scanned all relevant new documents (letter, memo, reports, submittals, meeting minutes, contracts, etc.) and filling them dependent to the filling structure 
• Ensured that all electronic and hard copy filing is accurate and is easily retrievable.
• Responded to requests from project Manager and other departments regarding project information and correspondences.

Chemistry Teacher-Secondary School

Al-Thora Secondary School for Girls – Al-Marj –Libya (Jan 2001-Aug 2002)

• Created lesson plans.
• Prepared and delivering lectures.
• Created and supervising laboratory activities for students.
• Maintained classroom records.

• Bachelor of Science in Chemistry 

     Baghdad University-Baghdad-Iraq [July 1999]

• Post Graduate Diploma in Applied & Organic Chemistry Group

     Ain Shams University-Cairo-Egypt [March 2004]

• Bachelor of Commerce-Business Administration-Marketing

     Cairo University-Open Education Center-Egypt [July 2018]